Graduate Exchange Programs

Available programs

OVPIA does not offer exchange programs with any universities located in the United States or its territories, including the continental United States, Alaska, Hawaii, Puerto Rico, Guam, and the U.S. Virgin Islands.

Eligibility and guidelines

To apply, you may be a graduate student from any discipline, department, or IU campus and must be making normal academic progress.

You must be enrolled in at least one credit hour at IU while you are abroad. Additionally, you must have sufficient funds to cover your enrollment costs. These exchange programs do not include fee remissions or other financial aid to cover the costs of enrolling in courses or research credit hours.

If you previously participated in a semester-long exchange program, you may reapply; however, priority is given to applicants who have not previously participated.

If you previously participated in a yearlong exchange program (i.e., for a full academic year), you may not reapply.

Before you apply

Meet with your academic advisor to discuss the pros and cons of participating in the exchange program, including whether it will be beneficial to your degree progress and/or academic and professional goals. Also consider the timing of your potential participation and any obstacles or challenges that might affect your choice. On your application, you will be asked to indicate that you met with your academic advisor.

If you are an international student at IU, you must ensure that you qualify for a visa in the destination country for the exchange program. You must meet with an international services advisor on your campus to determine if you are eligible to participate and to find out the enrollment requirements to maintain your visa status while you’re abroad. On your application, you will be asked to confirm that you have met with an international services advisor and are eligible for a visa to study or do research in the country where the program is located.

If foreign language proficiency is required for the exchange program, you must ask a qualified evaluator (e.g., a current or former instructor) to submit an online language evaluation form attesting to your foreign language proficiency. The evaluation form must be submitted by the application deadline. Scores from a language assessment exam offered by a foreign language department/program are a reasonable substitute; scan and email a copy of your scores to partner@iu.edu by the application deadline.

Determine whether you have sufficient financial resources to maintain enrollment at IU while you participate in the exchange. Ask your department about how your participation might affect any existing financial support you’re receiving from IU or other sources, such as scholarships, fellowships, or assistantships. Research your eligibility for other financial aid. Be sure to consider other costs, such as subleasing your apartment and storing your personal possessions while you’re abroad.

Your application

You must upload a proposal of 600–900 words (double-spaced, 12-point font, one-inch margins) describing your intended activities for study, research, and/or professional development. You should make a compelling case for how the exchange program will constitute an integral part of a well-conceived graduate degree program. If you plan to focus on research, you should identify in your proposal a faculty member(s) at the partner institution with whom you would like to work during your stay. Be sure to include any additional information required by your desired program.

You must upload PDF copies of transcripts for all college and university coursework completed at IU or another institution.

You must ask two faculty members to submit a statement or letter of recommendation to OVPIA. If a faculty member agrees to be a recommender for you, you should send the recommender a copy of your proposal so that they may reference details from it in the recommendation. Recommendations should be submitted by email to partner@iu.edu or by campus mail to Shawn Conner-Rondot in Bryan Hall 104. Recommendations are accepted up to 14 days after the application deadline.

Please note that OVPIA will not review a draft of your proposal prior to submission. The GradGrants Center, a free service open to currently enrolled IU graduate students, can review your proposal and offer feedback.

Submit your application

Funding for exchange participants

If you are selected to participate in an exchange, you will receive funding to cover most of your expenses. For all programs, Indiana University covers the cost of airfare. You will receive a living stipend from either IU or the partner institution. The partner institution either provides housing or directs participants to online resources for housing.

All funding support from IU will be posted as a fellowship award to your student (bursar) account approximately ten days before the start of the semester in which you will be traveling abroad. Any outstanding charges on your student account will be deducted from the fellowship award, and you will receive a refund on any remaining funds. You are responsible for ensuring that you have direct deposit set up for your refund. OVPIA will not handle any refund checks issued by the bursar. There are no exceptions to this policy.

For the majority of programs, you will need to book your flights before the fellowship award posts to your student account. In exceptional cases, OVPIA may request that the bursar post awards earlier; however, these requests are not always granted.

Are you participating in an exchange program?

If you are nominated for and/or formally admitted to participate in a graduate exchange program between IU and a partner university, you are required to complete certain forms, provide required documentation, and complete orientation sessions.