International Short Term Visitor Grant

About the program

The International Short-Term Visitors Grant provides support for travel expenses to bring distinguished visitors to Indiana University campuses for events such as conferences, workshops, lectures, or performances that explore international topics, presumably in the arts, social sciences, and humanities.

Applicants must have support from the department, school, or campus sponsoring the event. Preference will be given to applications with external funding.

Eligibility

Indiana University schools, departments, institutes, and centers can apply for funds. A tenured or tenure-track faculty member must serve as a principal organizer and primary contact.

Available funding

OVPIA will contribute to transportation costs for invited participants, up to a maximum of $4,500 per event ($1,500 maximum per individual visitor; applicants may seek support for up to three international visitors for one conference or workshop).

You must apply for funding at least eight weeks before the event date.

How to apply

To apply, you must supply the following application documents:

  1. Cover sheet
  2. Narrative statement that addresses the selection criteria
  3. Curriculum vitae or bios of visitors
  4. Letter of support from a department chair or other appropriate office

Selection criteria

When evaluating your application, the following criteria will be used:

  • Significance of the event for your school or department
  • Stature of the visitors
  • Support provided by the sponsoring unit and any external agencies
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Travel reimbursement deadline policy

Employee and non-employee travelers have 60 days from the return date of their trip in which to submit travel reimbursement claims. Reimbursements submitted after this 60-day period will be subject to income tax assessment.

Reimbursement claims submitted after 120 days from the return date of the trip will not be reimbursed. Indiana University Foundation funds may not be used for reimbursement after this time period. These deadlines are required by the IRS and will be strictly observed.

Please visit the Travel website for more information, or email Travel Management Services at travelbl@indiana.edu with questions.